School Secretary/Office manager

Basic Function:
Works collaboratively with all staff to effectively support the daily workings of school life; works with a team that is responsible for the education of 140-150 students; works with all school and community resources to ensure the students’ success.

Specific Duties:

• Front Desk:
• Maintain a professional and friendly demeanor at all times.
• Exhibit the ability to remain polite and calm when addressing challenging situations or upset community members
  Communicate clearly and effectively in all communication – verbal, physical and written.
• Possess excellent telephone etiquette
  Welcome visitors to our school and provide directions as needed.
• Effectively engage with technology and the ability to navigate google suite and a Student Information System (SIS) after training.
• Must be able to take initiative, ask for help when needed, triage multiple tasks and asks from staff at once, report information accurately and with detail, and be meticulous about reporting data such as attendance
• Daily Duties:
• Reporting attendance for the school which includes managing late students as they arrive, accurately inputting this information in our SIS, and making calls home to absent students.
• Ensuring school supplies are on hand and manage ordering.
• Address students who may not be where they are supposed to and provide communication and passes to the appropriate staff.
• Translate and interpret all communication in Spanish within the school and as requested.
• Make phone calls to families as needed and requested by administration.
• Manage the emergency binder and keep sign-in and sign-out books up to date at all times.
• Office Duties:
• Make sure the office (front desk) operates smoothly and efficiently.
• Maintain and update student files.
• Maintain copy, fax, postage machines including ordering ink, toner, paper, school supplies, cleaning supplies and upkeep inventory.
• Summer Duties:
• Input all new students in our SIS for the upcoming year.
• Update and copy all packets to be given to new families of incoming students.
• Create lists for guidance, teachers, etc.
• Support Summer Programming as needed.
• Additional Information:
• Reduced hours and days in the summer and determined in collaboration with the Principal and Executive Director.
• Attend all events that are pertinent to the position including new family nights, student conferences and back-to-school events.
• Performs other duties as requested by the Director.

Minimum Requirements:

• Strong communication skills in speaking and writing, and a history of strong interpersonal skills and positive and productive relationships with students.
• Must be bilingual in Spanish and English

Additional Requirements Desired:

• A willingness to work as a member of a professional educational team.
• A willingness and ability to take on a host of organizational responsibilities that support all community members.
• Enthusiasm to maintain a “learner and growth mindset.”
• A concern for students as individuals.

Term of Appointment:

• As arranged with the Executive Director.
• 205 Total work days, minimum 4 weeks off to align with school vacations.
• Citizenship, residency or work visa required

Click Here to Apply through SchoolSpring:

About Us:
The UCAP School is an independent public school under the supervision of the Providence School Department. The UCAP School works with approximately 140 students in grades 7 and 8. All students selected for the program have had a history of academic challenges and many have repeated at least one grade. Students are given the opportunity to accelerate in grade if they have been held back, and those who have not, are working towards addressing their own learning loss so that when they do return to their sending districts, they are ready to engage with on grade level work. Through a program of accelerated instruction, counseling and career education, the staff of The UCAP School will seek to prepare these students for successful transition into high school.

The UCAP School Mission:
The UCAP School seeks to intervene in the lives of middle school students who are at risk of dropping out of high school. We provide relevant curriculum and enrichment opportunities to support the academic, social and emotional development of our students to ensure a successful transition from middle school to high school. We stress the importance of taking responsibility, having high expectations, setting goals, completing high school, working hard and having fun.

The UCAP School Vision:
A supportive community in which all students thrive academically, socially and emotionally; graduate from high school; and lead productive and meaningful lives.

Equal Opportunity Employer
The UCAP School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.