Job Type: Full Time
Application Deadline: Posted until Filled
Starting Date: Immediately
Location: Providence
Reports to: Executive Director
Pay: $50,000 to $60,000 based on experience

The Executive Assistant is a confidential partner and will be responsible for supporting the work of the Executive Director of the school and carrying out the day-to-day functions of the school, as directed by the Executive Director.

Specific Duties:

  • Dictating notes for meetings involving the ED – staff, parent/guardian, Board
  • Communicating on behalf of, and as the point of contact for, the ED as it applies working with vendors, community partners, staff, and Board members as appropriate
  • Carrying out secretarial duties such as creating staff/student forms, updating documents, making copies, scanning, creating flyers and agendas, preparing for each school year with forms, maintain all Director’s and historical files
  • Developing new and improved systems and structures, and thinking creatively about how we can improve the ones that are already in place
  • Purchasing, submitting payment for, and inventorying all instructional materials
  • Assisting with bids and sole sources/emergency procurements & processes as directed.
  • Human Resource responsibilities that include onboarding of new staff, posting positions and helping with the interview process, supporting the inputting of new documents, overseeing all personnel files, sending in payroll, updating and maintaining job descriptions, and managing personal time off requests
  • Oversees and manages multiple calendars, building usage rentals (including forms, payment submissions, calendar, etc)
  • Attending and supporting a handful of nightly events identified throughout the year
  • Other duties as directed by the Executive Director

Additional Requirements:

  • Strong oral and written communication skills
  • Ability to lead, think creatively, organize systems and structures effectively, work independently, and take initiative
  • Collaborates, communicates and problem solves effectively
  • Engages in reciprocal feedback and maintains confidentiality at all times
  • Effectively carries out responsibilities and directives as given and in a timely manner
  • Builds strong, professional relationships with all stakeholders – families, students, staff, and community partners
  • Willingness to work as a member of a professional educational team.
  • Fluently works within google and Microsoft office formats
  • Maintains a positive attitude and professional demeanor even in the face of adversity

Additional Requirements Desired:

  • Bilingual with strong oral and written communication skills in both English and Spanish.
  • Knowledge of developmental norms of middle school students and working with urban youth
  • Four-year college degree or comparable experience

Job Requirements:

  • No experience required
  • Bachelor degree preferred
  • Citizenship, residency or work visa required

Click Here to Apply through SchoolSpring:

About Us:
The UCAP School is an independent public school under the supervision of the Providence School Department. The UCAP School works with approximately 140 students in grades 7 and 8. All students selected for the program have had a history of academic challenges and many have repeated at least one grade. Students are given the opportunity to accelerate in grade if they have been held back, and those who have not, are working towards addressing their own learning loss so that when they do return to their sending districts, they are ready to engage with on grade level work. Through a program of accelerated instruction, counseling and career education, the staff of The UCAP School will seek to prepare these students for successful transition into high school.

The UCAP School Mission:
The UCAP School seeks to intervene in the lives of middle school students who are at risk of dropping out of high school. We provide relevant curriculum and enrichment opportunities to support the academic, social and emotional development of our students to ensure a successful transition from middle school to high school. We stress the importance of taking responsibility, having high expectations, setting goals, completing high school, working hard and having fun.

The UCAP School Vision:
A supportive community in which all students thrive academically, socially and emotionally; graduate from high school; and lead productive and meaningful lives.

Equal Opportunity Employer
The UCAP School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.